Expanding your business? You’ll need better business systems

In the rush to expand, businesses often forget one very basic point- They also need the best business systems to handle the increased amount of data, financial transactions and administration. You’ll need new business software, preferably the new “enterprise software”, (also called Enterprise Resource Planning software or ERP) which can provide you with powerful management tools and drastically improved cost-efficient performance from day one.

The fact is that the smaller systems really can’t handle significant expansions.  They’re not designed to make the jump from small business to medium-sized business. They can do some things, but can’t do others. The best solution is to look at your needs first, and then get a customized ERP package to make sure you have all the systems you need in place.

The huge number of different functions and applications which modern businesses carry come with a few drawbacks, not least of which is the fact that they tend to be “off the rack” systems. The inventory software, for example, is a standalone, function-specific type of software, designed to do one job. Being a standalone system creates problems upstream, because the data from that system, naturally, has to be transferred over to other systems as part of the balance sheet.

The result is inefficiency. Even an industry standard type of accounting software like MYOB requires laborious data entry and conformity with its own norms. It can’t extract data from external sources. Reports have to be extracted from one system and put on another.

Quaint as this may be, the added work represents a significant cost to business. Resources are diverted to number-crunching and mindless, largely useless duplication of data.

Customizing your systems

ERP software is a new class of software, designed to manage business systems as an integrated whole. This, not at all coincidentally, also happens to be business accounting best practice. It makes the entire spectrum of business information easily accessible from a common system, not multiple systems.

Imagine a system which can integrate:

• Sales reports and figures
• Inventory
• Ordering
• Accounting reports
• Ecommerce data
• Human Resources and OHS
• Customer relations management data
• Risk management
• Financial management
• Project management

The whole idea of ERP business management software is to simplify and customize core business operational functions.

With these systems you can use a “dashboard” screen to have all your real time business information at your fingertips, literally, whenever you need it.

You’ll find that the ERP systems achieve real productivity gains in administration, and particularly in accounts. These systems are true business systems, designed to promote better functionality and to eliminate wasteful, counterproductive practices at source. The true beauty of the ERP systems is that they’re also scalable. You don’t have to get lumbered with some gigantic dinosaur of a system which has lots of functions you’ll never use.

Other major positives for ERP systems include:

• Technical support
• Upgrades
• Easy expandability
• Security built in
• Consultative advisory services to make sure you get a fully functional system suitable for your business

If you’re expanding your business, you need to look at the ERP systems to fully appreciate what they can do for you. You won’t be disappointed.

image: ruaa

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